Can a Dimensioning System reduce your warehousing and shipping costs? If so, how do you get the most for your investment?

By Paul Johnson, President Complete Mailing Solutions


With the ever-increasing costs of warehouse space and the recent introduction of shape-based pricing by major shipping carriers, many DC and warehouse managers are looking for ways to reduce costs, calculate rates more accurately and cope with ever-changing shipping and logistics requirements. For many, this begs the question… should you get a dimensioning system? Let’s take look…

Simply put, dimensional weighing systems efficiently automate the process of determining package size/shape and weight in conjunction with your shipping system. The optimal system for your operation will depend on shipping volume, size and type of items shipped and level of investment you wish to make. Companies that ship as few as 100/day find that an investment in a dimensional weighing system is well worth the expenditure.

Most companies have found that savings from dimensioning systems have resulted in payback in a little as a few weeks. Some areas where quantifiable savings are realized are:

  • Space optimization
  • Slotting optimization
  • Reduced shipping costs
  • Rate shopping and informed negotiations
  • Pre-manifesting for more efficient throughput
  • Pick/pack efficiency
  • Item tracking
  • Reduced labor costs (some companies reporting up to 90% savings in line labor)
  • Streamlined returns process
  • Data analysis to identify opportunities in areas such as capacity optimization, load balancing and bottleneck elimination

The list above is obviously just a summary and there’s more to unpack here than can be addressed in this blog post. If you’d like to dig deeper and learn the specific savings in each of these areas, check out this white paper: Dimensioning Systems: Getting the Most for Your Investment. It details how savings are realized for each of the bullet points above including how carriers are using the “black box” of dimensional-weight calculations to increase your overall spend.
In addition to details on cost savings, this white paper includes a guide to the 10+ Essentials to Look for in a Dimensioning System. After reading this white paper, you’ll be well-versed on what a dimensioning system can do for you and better equipped to evaluate the best system for your needs.
If you’d like a customized assessment of your needs, projected savings and investment requirements for your situation, contact Paul at paul.johnson@comp-mail.com or 303-761-0681 x211 and we’ll have a specialist provide a plan tailored specifically for your requirements.

Privacy Compliance… are prying eyes viewing private information?

By Paul Johnson, President Complete Mailing Solutions


Compliance
The current privacy compliance pressures facing businesses in many industries, from healthcare to finance and manufacturing, have resulted in a heavy focus on the high-tech areas of IT and data security. But there is an often overlooked low-tech area that represents a prevalent risk, and it’s one that can be mitigated relatively easily and inexpensively.

Are your document handling and billing systems putting you at risk?

Mail handling, billing and customer communications are functions that have been around seemingly forever. Consequently, companies often mistakenly believe that they have these areas “handled”. Yet these are areas where customer privacy can be put at risk on a daily basis.

What if these risks could be fairly easily and inexpensively mitigated? Further, what if addressing them also resulted in reduced costs and increased operational efficiencies? Implementing processes and software to properly handle customer information and customer communications can deliver these results.

Here a few examples of commonly overlooked areas of exposure:

  • Mail processing systems that do not prevent combining statements or invoices for two different customers.
    • You’d be surprised how often this happens and how easily it can be avoided.
  • Mail being handled in a publicly accessible area by a secretary or receptionist.
    • If so, you’re not alone – this is a common practice and one that often puts customer information unattended within public view.
  • Mismatched or “problem” mail left exposed in a public area while problems are being solved.
    • Not only is this process out of compliance but wastes valuable employee time to correct.
  • Manually handling client documents with different numbers of pages and inserts.
    • This not only exposes private information to workers but is extremely inefficient and error prone.

These are just a few of the many areas where businesses put themselves at risk on a daily basis.

Want to do a quick check to determine areas where you might be at risk?

Download this free compliance checklist to identify often overlooked areas of exposure that may need attention. Another great resource is the white paper from Neopost on How to Ensure Your Organization’s Mail Process is Compliant. It includes 8 best practices for mail compliance.

Interested in digging deeper? Learn more with our complimentary document handling compliance and cost reduction assessment.